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The AI Assistant That Runs Your Client Admin

Backlight Assistant is an AI-powered client management tool built for photographers. It looks after everything from the first enquiry to the final gallery: replies written in your voice, contracts with e-signatures, invoices paid straight into your own Stripe account, and workflows that run themselves.

You stay in control the whole way, wth full approval processes before it sends anything to your clients. Just imagine not needing to think about what’s needed next…it’s like your own business PA!

Book a Demo See Pricing

Less Admin, More Shooting

You Didn't Become a Photographer to Chase Invoices

Replying to enquiries. Sending contracts. Chasing signatures. Raising invoices. Reminding clients about their shoot. Following up on overdue balances. It all adds up to hours every week that you’d rather spend behind the camera, or away from your desk altogether.

Backlight Assistant takes that admin off your plate. It knows where every client is in their journey, drafts the right message at the right time in your own voice, and keeps contracts and payments moving, so nothing slips under your radar.

See What It Does

Everything in One Place

What Backlight Assistant Does

From first hello to final gallery, one tool keeps your clients, conversations, contracts and payments organised, with AI doing the heavy lifting.

  • Clients & Projects

    Every client and shoot in one place, from enquiry to booked to delivered, with the full conversation history and a clear view of what's waiting on you.

  • Smart Workflows

    Ready-made workflows for enquiries, bookings, pre-shoot prep, gallery delivery and nurturing past clients, with reminders timed around each shoot date.

  • Written in Your Voice

    Paste in a few of your own emails and the Assistant learns how you write. Use AI drafts, AI built from your templates, or your templates exactly as written.

  • You Approve Everything

    Every outgoing email lands in your approvals queue first. Tweak it, approve it, or bin it. Nothing goes to a client without your say-so.

  • Contracts & E-Signing

    Build contract templates once, send them in a click, and get them signed online. Clients receive a countersigned PDF with your branding, automatically.

  • Invoices & Online Payments

    Deposit, balance or full invoices, with optional VAT. Clients pay online and the money goes straight into your own Stripe account.

  • Polite Automatic Chasing

    Unsigned contracts and overdue invoices get a gentle nudge automatically, if you want them to. No more awkward follow-up emails.

  • Client Questionnaires

    Send clients a simple online questionnaire before their shoot, and have all the details you need collected in one place.

How It Works

From Enquiry to Booked, Without the Busywork

1. An Enquiry Comes In

From your website, your inbox or via our own Backlight Enquiries module, a new lead lands in the Assistant and a project is created automatically.

2. The Assistant Drafts, You Approve

It writes the reply in your voice and pops it in your approvals queue. One click and it's on its way.

3. Booked, Signed and Paid

Contracts go out for e-signature, deposits are invoiced, and reminders keep everything on track right through to gallery delivery.

Book a Demo

Backlight Enquiries

Your 24/7 Business Champion, Right on Your Website

Backlight Enquiries adds a friendly AI chat to your website that answers questions, checks your availability, shows off your galleries and captures enquiries, all day, every day, even while you sleep.

Only the Facts You've Approved

It only quotes prices and details you've signed off, so it never makes things up.

Instant Date Checks

Couples and clients can check if their date looks free against your calendar, there and then.

Galleries That Match the Conversation

Talking about a barn wedding or a newborn session? It shows them the right galleries.

Learns From You

Tricky questions come to you. Reply once from your dashboard and it remembers the answer for next time.

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Simple Pricing

Choose Your Plan

PLACEHOLDER: Short pricing intro, e.g. simple monthly plans, no per-project fees, cancel any time.

  • Plan Name

    PLACEHOLDER: One or two lines on who this plan is for.

    £XX/month
    Get Started

    What's Included

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  • Plan Name

    PLACEHOLDER: One or two lines on who this plan is for.

    £XX/month
    Get Started

    What's Included

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  • Plan Name

    PLACEHOLDER: One or two lines on who this plan is for.

    £XX/month
    Get Started

    What's Included

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Your Questions Answered

Backlight Assistant FAQs

Backlight Assistant is an AI-powered client management tool made for photographers. It manages your clients and projects, drafts emails in your voice, sends contracts for e-signature, raises invoices with online payment, and runs automated workflows from enquiry to gallery delivery.

No. Every email the Assistant writes goes into your approvals queue first, so you can edit, approve or discard it before anything reaches a client.

Clients pay online through a secure payment link. Payments go directly into your own Stripe account, and you can send deposit, balance or full invoices.

Yes. Send a contract from your templates and your client signs it online. They automatically receive a countersigned PDF with your logo.

Yes. Backlight Enquiries is added to your website with a single line of code, and works as a chat bubble, an inline chat, a full-screen chat or a simple date checker.

No. It only shares prices and facts you have approved. If it can't answer a question, it passes it to you, and once you reply it remembers the answer for next time.

See Backlight Assistant in Action

Book a free, no-pressure demo and we’ll show you how the Assistant could handle your enquiries, contracts and payments, so you can get back to doing what you love.

Book a Demo